Anna Sudak
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Business nuances
Sample documents
A cover letter is a short story about you. It is written in free form and demonstrates your interest in a specific employer.
Article navigation
- How to write a cover letter for a resume
- Cover letter sample
- Cover letter from an accountant
- Sample cover letter from a lawyer
- Cover letter from a candidate for the position of manager
- Cover letter for a secretary position
- Cover letter for driver vacancy
- Sample cover letter for a sales assistant position
- Cover letter of a candidate for the position of office manager
- Cover letter from administrator, sample
- How to write a cover letter to an employer
- How to write a cover letter to a recruitment agency
- Cover letter from an internship candidate
- Cover letter in English
- Example of a cover letter for documents
- Short cover letter for resume
- Cover letter without work experience
What is a cover letter? This is an important element of your image as a candidate. Therefore, it is always advisable to write it. And the approach to writing it should be creative.
So, a cover letter is a short story about you. It is written in free form and demonstrates your interest in a specific employer. The letter should answer the questions: “Why do you want to work in the company?”, “What are you willing to do to develop the company?” and “Why they should hire you.”
We would like to draw your attention to the fact that you don’t have to write a cover letter at all, but then:
- It is not a fact that your resume will be looked at. Having a cover letter increases the likelihood of a response to your resume (even if it is a rejection).
- It is not a fact that you will be invited for an interview. A cover letter increases the likelihood of an invitation to a personal interview, where you will already reveal 100% of your potential.
And also writing a cover letter will help you prepare for your personal interview. The main thing is to write the truth and stick to one line. Well, if it turned out that you had to embellish reality, learn what you yourself wrote. Just in case. So as not to forget.
How to write a cover letter for a resume
How to write a cover letter? At this stage, the applicant often experiences a certain stupor. This is human nature. He cannot appreciate himself. But if you want a good job, you need to put your modesty aside and learn to present yourself, your knowledge, skills and practical experience. To make this difficult task easier, we will tell you how to write cover letters correctly.
Essentially, there is no right or wrong letter template. Why? Because it reflects the personal and professional qualities of the applicant. But there are still some recommendations for its design:
- When it's time to look at job openings, don't rush to immediately send your resume to every open position. Choose the ones that really interest you and do a mini-research. Find information about the company (for example, on the website hh.ru you will find a brief summary of the employer and links to sources about the company). Read reviews from clients and employees of the company. Analyze and draw conclusions. Did you like the employer? Start writing your cover letter. And don't forget to indicate why you chose this employer. If you don't do this, the hiring manager won't see your interest, which reduces your chances of job success.
- Address the recruiter by name. If he is not in the vacancy, just say hello.
- Don't tell, just show! Show that you are the right person for this position. Justify why your best skills and abilities will be useful to the company. Support your reasoning with facts. But you shouldn’t scatter the letters across the paper. Try to present the information briefly but succinctly.
- When writing a cover letter for a resume without a vacancy (and with a vacancy too), make sure that the cover letter does not repeat the information in the resume, but does not diverge from it. These two documents should complement each other. That is, we leave dry facts for the resume, and emotions for the cover letter.
- Even if creativity flows out of you like a fountain, it is better to tighten its power (before entering office). Many companies (especially large ones with a long history), although they say that they need young and informal personnel (creative people), adhere to the basics of business communication. And it is better to follow the canons. But if you “ran into” a vacancy in a young progressive company, where “decent” chaos reigns and there are no restraining factors, experiment!
- A good example of your work increases your value in the eyes of the company. Try to show your potential in one or two sentences and back up your competence with facts.
- Properly lead the HR person to the final part of the letter. Be proactive and ask for feedback. And you should end with gratitude for your time.
When sending the document, go through the text again. Check it for errors and bloopers. Make sure that the letter is logical, without losing thought and jumping from one thing to another. Overall, you should like this letter enough to hire yourself.
Cover letter sample
So, we have already said that the form of the letter is free, but at the same time official (or close to official). The letter is written with an emphasis on strengths, does not repeat information in the resume (on the contrary, reveals the main points) and shows your desire to devote all your efforts to the development of the company you have chosen.
Download sample
Cover letter from an accountant
Example of a document for a chief accountant:
Download sample
Sample cover letter from a lawyer
Download sample
Cover letter from a candidate for the position of manager
Download sample
Cover letter for a secretary position
Download sample
Cover letter for driver vacancy
Download sample
Sample cover letter for a sales assistant position
Download sample
Cover letter of a candidate for the position of office manager
Download sample
Cover letter from administrator, sample
Download sample
How to write a cover letter to an employer
For an employer, a cover letter is the first impression of a candidate. Therefore, to the question of writing it you need to act responsibly.
When submitting your resume, show all sides of yourself. But try to avoid templates. Remember, the examples given here are just that: examples. There is no need to write the same, in the same words, in the same sequence. Show off your personality. Otherwise, no one will read your resume.
Important! The most common mistake applicants make is formulaicity. All cover letters are written as if they were carbon copies. Therefore, try to write sincerely. With soul and humor (if appropriate).
How to write a cover letter to a recruitment agency
A recruitment agency is a filter used in three cases:
- To get quality applicants;
- To avoid searching for a job on your own;
- When the company does not have its own HR person.
If for some reason you want to work with a recruitment agency, you will have to give 200% when creating your resume and writing your cover letter. After all, a recruitment agency is an intermediary between you and the employer. And very often, unfortunately, it plays the role of a damaged phone.
Therefore, to avoid unpleasant surprises, it is better to establish contacts with direct employers. Well, if it doesn’t work out, try to present yourself as clearly and clearly as possible using a resume, cover letter, imagination and ingenuity. In fact, the criteria are the same as for a direct employer, but there should be more details for the agency to help you find your dream job.
Cover letter from an internship candidate
Are you a young and inexperienced student taking your first steps into the big world? Get ready to fight.
It is possible to write a good cover letter even if you have no experience. See example:
Download sample
Cover letter in English
If you want to work in a foreign company or a foreign project, knowledge of the language is a must. And even if the company’s representative office is located in your region, your resume and cover letter must be written in English.
A cover letter is an additional document to the submitted resume.
If you send yours to a serious company with a well-known name (brand), then
The requirements for writing a cover letter are quite high.
The document must be prepared on a separate sheet; all details, which include the date of compilation, heading, signature, name and address of the recipient, must be placed in accordance with the rules and requirements for the design of business letters.
If sent by e-mail, then the cover letter, accordingly, should be attached in Word document format.
A resume sent by e-mail to less famous and prestigious companies can be accompanied by well-written text in the body of the letter, without formatting it on a separate sheet.
In this case, contact information, initials (or first and last name) and last name must be visible.
A short version of a cover letter looks something like this (examples 1-3):
Cover letter for resume Example 1.
Dear Valeria,
in response to your “specialist in attracting wholesale clients” published in the magazine “Salary and Work”, I am sending my resume. If necessary, I am ready to provide any additional information to consider my candidacy.
Best wishes,
Petrova Elena, tel. 8-917-121-12-12
Example 2.
Good afternoon, Anastasia.
In the resume file attached to the letter. I am applying for the position of Credit Manager. Information about the vacancy was taken from the site. I would be extremely grateful if you do not ignore your resume.
Example 3.
Dear Ivan Ivanovich,
I ask you to consider me for the vacant position of system administrator, deputy head of the IT department.
I will be glad to receive an invitation to an interview from you.
Sincerely, Elena Petrova, tel. 8-917-121-12-12
Expanded version of cover letter
(which is intended for European and American organizations professing the HR management style) is compiled according to a similar scheme. It is necessary to reflect in the text of the cover letter:
1. Title (title) of the position (acceptably two similar or related positions) for which the resume is sent; It is also advisable to note from which source (website, newspaper) you learned about the vacant position(s); offering oneself as a candidate.
Example 4:
After reading the information on your website, I learned that your company has opened a recruitment for vacant positions in the field of sanitary control of meat and dairy raw materials.
In this regard, I would like to offer for consideration my candidacy for a vacancy related to the implementation of the function of sanitary and veterinary control, quality control of finished products and raw materials.
I believe that my knowledge and work experience can be useful both as a specialist in the procurement of meat and dairy raw materials, and as a head of the sanitary control service.
2. A very concise, but meaningful and accurate summary of the resume, which aims to confirm the compliance of your personal and professional qualities with the vacancy for which you are applying.
3. Your desire and readiness to give back, work and professional growth in the area indicated in the position, or better yet, within the walls of this company.
Example 5:
All my professional skills and knowledge, as well as expectations for subsequent promotion, are in the field of working with clients and active direct sales (both at the administrative and executive level).
Currently, I have more than 6 years of experience in direct sales on the B2B market in the manufacturing field, as well as experience in a leadership position in this area for the last two years of work.
As head of the sales department at my last job, I was personally responsible for the results and activities of the sales department in the B2B field (cosmetology and medical equipment).
Example 6:
I have been successfully operating for several years in this area in the system of state customs and veterinary control authorities, I have experience of cooperation and established connections with both leading domestic companies in the food industry and with the largest foreign suppliers. The attached resume will give an idea of my potential capabilities, qualifications and professional experience.
4. Your readiness for, during which you will provide more detailed information about yourself.
5. Contact details.
Example 7:
I will gladly accept the offer to meet and tell you a little more about your possible potential and work experience. You can contact me by email...or by phone...
Sincerely,…
Example 8:
I will be happy to answer all your questions during the interview if you are interested. You can contact me by email... Thank you in advance for your time.
Sincerely,…
Cover letter sample
A cover letter is not universal for all areas and types of vacancies that interest you.
Due to the fact that the addressees of the letter are different people, the text of the letter will also differ, in accordance with each vacancy of interest, and will be slightly modified.
The cover letter always refers to a specific position in a specific organization.
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Your cover letter should explain and complement your resume. The purpose of a cover letter is to show your best side and interest the employer, thus increasing the chances of successful employment.
For some vacancies, especially those that require written communication skills, employers will not consider resumes without cover letters.
It is important to understand that there are no universal tips for writing a cover letter, since the nature of the cover letter depends on the position you are applying for and the requirements of the specific employer. Therefore, this article provides general recommendations - vectors that you can focus on when creating a cover letter.
1. Carefully study the text of the vacancy. Before writing a cover letter, be sure to read the vacancy text to understand the employer’s requirements and the specifics of the job. This way you can support your cover letter with additional arguments.
2. Try to make your cover letter as personal as possible. Don't write the same cover letter for every occasion.
3. Say hello, introduce yourself and tell them what position you are applying for. This will make life easier for the recruiter, since large companies may have dozens of different vacancies open.
4. Explain to the employer why you are interested in the position. Tell us how your experience and skills relate to this position, how you can apply that experience, and why you think you are a good candidate.
4. Be sure to include your contact information: mobile phone number where you can be contacted. Sometimes it happens that an employer decides to invite a candidate for an interview after reading a cover letter, without looking at his resume.
5. The cover letter should be positive and without complaints.
Examples of good cover letters:
By writing such a cover letter, you have a better chance of getting hired.
Mistakes when writing a cover letter
1. Copying the same template when responding to different vacancies.
2. Imitation of a cover letter.
3. Chaotic text.
4. Excessive frankness, self-confidence, talking about irrelevant experiences.
5. The desire to seem witty.
6. Carelessness, spelling and punctuation errors.
7. Demonstration of disrespect for a possible employer. Despite the obviousness of this error, such letters, unfortunately, cannot be called an exception to the rule. Is it necessary to explain why such a response to a vacancy deprives the applicant of hope for employment?
Good luck in your job search!