There are two main ways to call up the printed payslip form:
1. From the document Calculation of salaries and contributions: menu Salary – Calculation of salaries and contributions. A payslip from a payroll document is usually generated to control the correctness of salary calculation. You can generate payslips for a group of employees. To do this, in the form of a list of Payroll documents, you need to select (by simply clicking on the desired line, while holding down the Ctrl key) several employees and click the Payslip button above the tabular part of the document:
2. From the menu Salary – Salary reports – Payslip:
It is possible to split the formation of sheets into departments and set a period. For the report, there are two options for generating a payslip – Payslip and Payslip by workplace:
The difference between these two options is that the payslip forms a single payslip for all employee jobs. For example, main and part-time. This option is the main one in the 1C ZUP ed.3 program.
A payslip broken down by workplace creates separate payslips for each workplace of an employee of the organization (for example, by main place and part-time job).
Let's consider an example: for employee N.A. Chuk, the main place is chief accountant, a part-time job was registered as deputy director.
Let’s choose the option – Payslip broken down by job. Click on the Settings button:
In the settings, you can tick only those employee positions for which we want to display payslips:
In this case, we will receive accruals only for the main place of work of Chuk N.A. (without part-time work), as a chief accountant:
What options are there for customizing the printed form of a pay slip in the 1C ZUP 8.3 program?
By clicking the Settings or More – Settings button, we can adjust the amount of information displayed on the payslip:
Most of the settings are clear from the name, but let’s explain some:
- Display the specifics of personal income tax calculation – display the total taxable income and the amount of deductions provided since the beginning of the year;
- Detail payments according to statements - displays a list of statements according to which salaries were paid (including advance payments);
- Display accrual indicators - displays the salary amount, regional coefficient, prices for piecework, etc.;
- Insurance premiums to the Pension Fund – the total insurance premiums to the Pension Fund for the billing period are displayed.
Please also note that according to our example, the accruals of N.A. Chuk are displayed on the payslip (main form). both at the main place of work and at part-time work as a deputy. director, in contrast to the version of the Payslip discussed above, broken down by job, with selection by position:
If you uncheck all the settings boxes, the information in the printed form of the sheet will be minimal:
How to add a column for an employee’s signature confirming receipt of a pay slip
The obligation to notify the employee about the amount of accruals, deductions, compensation for delayed wages, and the amount of wages to be paid is enshrined in the Labor Code of the Russian Federation (Article 136).
Therefore, in order to avoid claims from Rostrud and obtain evidence in labor disputes with employees, the employer needs to obtain a signature from the employee confirming the fact of issuing a pay slip. This can be done in one of the following ways:
- Add a column to the salary slip or payslip;
- Obtain the employee’s signature agreeing to receive leaflets by email;
- Keep a special log of issued payslips.
Let's take a step-by-step look at how easy it is to create a column directly on a payslip for a signature confirming receipt of the slip by an employee.
Step 1. Let’s create a payslip and use the More button – Go to printed form layouts:
You can also go to the layouts in the Administration - Printed Forms, Reports and Processing section using the Printed Form Layouts hyperlink.
Step 2. Select the layout of the printed form Payslip (customizable):
Step 3. Let's open the layout for viewing and editing. Let's add at the top the inscription Leaflet received:
Select the area of the inserted text. Right-click to call up the context menu and select the Merge command from the menu. Save the changes using the Save and Close button:
Now, if we again generate a Payslip in 1C ZUP 8.3, we will see a place for a signature in the receipt of the slip:
How to set up the distribution of payslips in 1C ZUP 8.3
Let's take a step-by-step look at how you can organize sending payslips to employees by email.
Step 1. We are setting up (if not already set up) an email account from which we will send leaflets and other types of emails. The account is configured in the Administration – Organizer section. You must enter an email address. email and password:
In more detail, how to set up mail in 1C 8.3 ZUP for sending documents and letters is discussed in our video lesson:
Step 2. Let's check whether individuals have entered their email addresses. Let's open the card of individuals: Personnel - Individuals:
If not entered, fill in the email address in the Email field on the Addresses and Phones tab:
- “Send”: Your own report for each recipient;
- “Recipients”: Individuals;
- In the “Reports” table, select the Payslip using the Select button;
- In the settings, set the selection to Employee Equal to [Recipient]. [Recipient] is set by clicking the Specify mailing recipient button;
- On the Additional tab, define the format for sending the report (xls, .pdf...):
Step 4. On the Delivery (email) tab, use the “Specify recipients” hyperlink to select employees (individuals) to whom we will send payslips:
Timely issuance of payslips will not only help employees navigate the correctness of remuneration payments, but will also protect the employer, as it acts as proof of expenses and as a means of reducing the statute of limitations for employee wage claims. Employees can submit claims within 3 months from the date of receipt of the pay slip. But if the pay slip was not issued, then the claim period will be counted from the moment the employee learned about the violation of the correctness of the calculations, for example, upon dismissal.
Procedure for issuing pay slips
Important! It is necessary to approve the form of the Payslip with one of the documents: an appendix to the accounting policy or a local regulatory act, for example, an order.
The approved form of the sheet should indicate:
- Start date of use;
- Appoint a person responsible for issuing;
- Describe the issuance procedure if the salary is transferred to the card.
You should also remember about the protection of personal data. Payslips are issued or sent, with the consent of the employee, personally to the recipient, without access to the slips of other individuals.
According to numerous requests from specialists who keep personnel and salary records in the 1C 8.3 ZUP 3.0 configuration, with release 3.0.23 it became possible to generate a payslip in 1C not only for an individual, but also for the employee as a whole. This is convenient when the same person works in several positions in an organization. For example, he was hired for the main position and also works part-time in another.
Now you can see this in one payslip:
There are two ways to print a payslip in the program:
- directly calling the desired report;
- from the document ".
Let's start looking at them in order.
Report 1C “Calculation slip”
Oddly enough (despite the presence of the “Reporting, Help” menu), the report is located in the “Main” menu. Next, click on the “Salary Reports” link. A window will open with a selection of reports:
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The former “Payment Sheet” also remained under the name “Payslip with a breakdown by workplace.”
There was one more pleasant moment. Now you can organize the distribution of payment slips. This is done by clicking the “More” button:
At the top of the document, you need to fill in the month of accrual, select an employee and enter the number of the certificate of incapacity for work.
Then, on the “Main” tab, we carefully indicate the reason for incapacity and the period. If this sick leave is a continuation, then check the appropriate box and select the previous sick leave.
We will also indicate below when we will pay temporary disability benefits. This date is necessary for correctly filling out the 6-NDFL declaration. The program provides three options for the payment date: with an advance payment, with a salary and during the interpayment period. If you actually paid the employee benefits on some other day, then return to this document and correct the payment date.
Now let's take a closer look at calculating average earnings. It is calculated automatically in the program based on the available data. If you need to adjust accruals from previous periods, you can do this here by clicking on the green pencil:
In the window that opens, we can manually change the payroll period, as well as add a salary certificate from the employee’s previous place of work.
Now let's go to the "Payment" tab
There is a very important link “Insurance Experience”. The fact is that the employee has been working in the organization since February 2014 and the program takes two years of experience by default and, as a result, 60% for sick leave. Here we have the opportunity to correct the employee’s work experience.
On the last tab you can see in more detail the accruals due to the Social Insurance Fund and the employer.
You can immediately create a payment document directly from this document. I draw your attention to the fact that this is only possible if the “Sick Leave” document indicates the payment during the interpayment period. In this case, a payment slip will be automatically generated.
And lastly, these are printed forms. From the “Sick Leave” document, using the “Print” button, you can generate three of them:
Calculation of disability benefits
Let's look at the step-by-step instructions for conducting, accruing and paying sick leave benefits in 1C 8.3 ZUP 3.1.
Suppose that an employee of the Kron-C company, German Eduardovich Baltser, fell ill. In the event that the period of his sick leave turned out to be rolling from month to month, he should have registered a failure to appear for an unknown reason. This is done so that the next time he is absent, nothing is credited to him.
If an employee returned to work but did not immediately provide sick leave, it is possible to issue a leave for an unknown reason. When he brings sick leave, you should start reflecting and calculating it in the program.
You can enter sick leave into 1C:ZUP using the “Salary” menu.
First of all, in the header of the document we indicate that this sick leave for September 2017 is for employee G. E. Baltzer, who works in the Kron-Ts organization.
On the “Main” tab, the period of illness is indicated. Let's say our employee suffered from the disease in the period from September 18 to September 28, 2917. Below we will indicate the reason. Please note that the payment amount may vary depending on the reason. In our case, this will be a common illness, and the accrued amount will directly depend on the length of service and the average salary of G. E. Baltser.
Please note that in the figure above, the program informs us that our employee has no completed work experience. This urgently needs to be corrected, because otherwise the calculations are likely to result in an error. This can be done by clicking on the appropriate hyperlink.
You will see a window with the length of service settings for this employee. Make all the necessary settings and click on the “OK” button. In our case, Beltzer G.E.’s experience was 7 years, 7 months and 24 days. All that remains is to enter the sick leave in 1C ZUP 8.3 and move on to the next step.
Sick leave calculation
Since in our case a common disease was chosen, the amount of the final payment directly depends on the length of service and average earnings. In some cases, average earnings need to be adjusted.
For example, an employee goes on sick leave after a long maternity leave. In accordance with current legislation, in such cases, at the request of the employee, the payroll period can be postponed. By default it is set to the previous two years.
To change data on average earnings, click on the green pencil to the right of the corresponding field.
In the window that opens, you can not only change the billing period, but also adjust the income received for certain months. In addition, this form gives you the opportunity to add a certificate from your previous place of work.
The calculation of sickness benefits itself is carried out on the “Payment” tab of the “Sick Leave” document.
We indicate that the benefit will be paid for the entire period of illness from September 18 to September 28, 2017. Please note that the payment percentage is set automatically based on the specified length of service. In cases where the employee’s insurance experience is less than 5 years, the percentage will be 60. From 5 to 8 years – 80%, and over 8 years – 100%.
In our case, Baltzer G.E.’s experience was 7 years, so the payment percentage will be 80%. To simplify the example, we will not introduce any restrictions or benefits.
Due to the fact that our employee’s illness period was 11 days, two lines automatically appeared in the tabular section on the “Accrued” tab. The first 3 days are paid at the expense of the employer, that is, by our organization. All remaining 8 days are paid by the Social Insurance Fund.
By the way! In the near future, 1C ZUP will have the ability to accept sick leave certificates electronically.
Payment of sick leave
Let's move on to calculating the wages of employee G.E. Baltzer for September, part of which he was on sick leave. We filled in all the data automatically. In the figure below you can see that the amount of time worked is 9 days less than the norm. The program automatically subtracted the period of illness minus days off.
We will immediately pay your wages through the cash register. It includes both accrued wages and sick leave included in the program. In total, 45,476.60 rubles were payable.
In the payslip for employee Baltzer G.E. for September 2017, you can see three lines in the accruals. This reflects the salary, the amount of sick leave paid at the expense of our organization and at the expense of the Social Insurance Fund.
Today I am completing a series of articles devoted to an overview of the main features of the software product. In the last publication, I noted that the formation of regulated reporting is one of the main tasks of accounting. But an equally important task is generating reports for internal use. These reports, first of all, include:
- salary slips,
- time sheet forms,
- salary slip forms,
- summary of accrued wages.
And of course, 1C ZUP provides the ability to generate these reports. In addition, the software product has a large number of other useful reports and printed forms:
- analysis of accrued taxes and contributions (PFR, personal income tax, social insurance fund),
- reflection of wages in accounting,
- printed form of the employment contract,
- forms of orders for hiring, personnel transfer and dismissal,
- vacation order form.
These are not all the reports and forms presented in the program. There is no point in listing all possible reports in this publication since it is of an overview nature. However, this topic is very broad and I will return to it more than once in my future materials.
Let me remind you that this is the seventh and final part of a series of review articles about the 1C ZUP program. Links to previous materials are provided below:
Pay slips
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Most medium and large organizations provide their employees with payslips containing their monthly salaries. In 1C ZUP there is a specialized report of the same name for this purpose. It can be found on the “Payroll” tab in the “Reports” section.
When generating payslips, you can make the following selections (filters):
- Period – month of accrual. As a rule, you need to print sheets for a certain month, so this field is filled in in most cases;
- Selection by Division – it is possible to generate a report for the selected division;
- Selection by Employee – accordingly, you can select certain employees.
You can see the appearance of the salary slip in 1C ZUP in the figure:
The report contains information on accrued and withheld amounts with detail by type of accrual and withholding, information on personal income tax deductions, the amount of debt owed by the enterprise or employee, if any, and other information, this was the main thing.
✅ Seminar “Lifehacks for 1C ZUP 3.1”
Analysis of 15 life hacks for accounting in 1C ZUP 3.1:
✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:
✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:
The program also has access to the so-called “operational” payslip. It can be opened directly in the document "Payroll for employees of the organization"(more about payroll). This payslip reflects the accruals and deductions of the current “Payroll” document, even if it has not been posted. The sheet also reflects the data of other documents for calculating salaries for the same month of accrual, but these documents must be posted. To open the sheet, you need to click on the link in the “Payroll” document at the bottom right "Show payslip". It is also worth noting that the data will be generated for the employee who is currently highlighted in the document form.
This sheet provides essentially the same information as the first report, but is typically used for viewing rather than printing.
Time sheet forms
The report has the following selections (filters):
- The period for which the timesheet is needed;
- Organization;
- Mode – two modes: “time sheet” is automatically filled out and “form” - so that you can print a blank form with all working employees (useful idea);
- Selection by employee.
Salary forms
✅ Seminar “Lifehacks for 1C ZUP 3.1”
Analysis of 15 life hacks for accounting in 1C ZUP 3.1:
✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:
✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:
"Organizations Payroll" is a report that is not regulated, such as a report card. However, it is popular in many organizations and enterprises. This report offers data on accrued and withheld amounts by type of accrual and deduction by employee and department. It offers the same selections (filters) as in previous reports.
Summary of charges
"Accrued salary summary"— a report that provides summary (without detailing by employee) data on accrued and withheld amounts by type of accrual and deduction, as well as on amounts paid and balances at the beginning and end of the month. As additional information, you can include in the report information about paid and worked days and hours. This report is available on the “Payroll calculation” tab of the program desktop.
Analysis of accrued taxes and contributions
This report is available on the “Taxes” tab of the program desktop. The report is useful for analyzing the calculation of insurance premiums and personal income tax (for more information about the features of accounting for insurance premiums, read the article: Part 4: Calculation and payment of insurance premiums. Step-by-step description of all stages of salary calculation). The report has several options that were configured by 1C developers:
- Personal income tax deductions,
- personal income tax,
- Benefits - information about benefits paid at the expense of the Social Insurance Fund,
- Pension Fund, contributions for employees with early retirement,
- FSS and MHIF,
- FSS NS.
I won’t go into detail about each option. In the screenshots I will present the most popular ones.
Analysis of contributions to the Russian Pension Fund.
Analysis of contributions to the Social Insurance Fund and the Mandatory Medical Insurance Fund.
Analysis of contributions to the Social Insurance Fund against Accidents.
Analysis of Personal Income Tax.
Reflection of salaries in accounting
This report is generated based on the results of filling out and conducting the document of the same name “Reflection of wages in regulated accounting”. For information about why and how to work with this document, read the material: . The report can be accessed on the “Accounting” tab of the program desktop in the reports section. You can see the appearance of the report in the figure:
These were the main reports and printed forms presented in the program "1C: Salary and Personnel Management", but not all. I listed some at the beginning of the article. Also, the program on the 1C platform has ample opportunities for flexible configuration of each of these reports. It is worth noting that in 1C there is such a thing as external printed forms and reports, with the help of which you can painlessly implement third-party reports and printed forms for a standard configuration. But the topic is for other articles, but that’s all for today. And a series of articles about the basic capabilities of a software product "1C: Salary and Personnel Management" has come to an end.
That's all for today! I'm glad you read my blog. New interesting materials will be coming soon.
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