Technical accounting documents
Technical accounting of real estate is understood as a detailed description of the technical characteristics of an object and its individualization. As a result of a set of technical accounting measures, an object can be unambiguously distinguished among other similar objects. The process of technical accounting includes assigning a cadastral number to an object.
Real estate accounting is carried out by conducting an inventory, which includes:
- Establishing the boundaries of the object. Each property has physical boundaries that can be reflected by transferring boundaries to paper, as well as legal boundaries that allow it to be separated from adjacent objects;
- Establishing the location of an object, which includes its address and location scheme on the ground or as part of another object;
- Description of the main and auxiliary characteristics of the object. It consists in an exhaustive presentation of the technical and qualitative characteristics of the object (building material, number of storeys, etc.);
- Indication of the cadastral value of the object.
In the course of technical accounting, the inventory bodies draw up a personal inventory file for each accounting object, and also prepare the following documents:
- Plans of inventory objects (for multi-storey buildings and structures, it is envisaged to create floor plans of the object);
- Technical and cadastral passports of the object. This document is the basis for registering an object on cadastral registration;
- Technical plans for new capital construction projects, residential and non-residential property complexes;
- Acts of inspection of buildings and structures (drawn up in case of establishing the fact of the termination of the existence of the property).
Each document drawn up in the course of the inventory is reflected in the inventory file in the form of an original or a copy. Storage of inventory files is carried out in the archival fund, which is part of the state archive of the Russian Federation.
Based on the results of the inventory, the subject receives in his hands a cadastral passport for the object, a technical passport, an extract from the register of objects, a certificate of the main technical characteristics.
Who is responsible for technical accounting?
Subjects of technical accounting are holders of rights to existing or newly created capital construction projects. To contact the technical accounting authorities, the applicant must confirm his authority in relation to the inventory object - submit documents confirming that he has a property right to this object.
In the case of an initial inventory of a new object, the applicant provides design and permitting documentation, agreed in accordance with the established procedure.
The bodies carrying out cadastral registration are the Bureau of Technical Inventory, accredited by the Federal Service for State Registration, Cadastre and Cartography. BTI bodies are created both in the form of unitary enterprises and in the form of private organizations (LLC).
The network of the Bureau of Technical Inventory is currently not included in the system of state and municipal bodies, it is an independent subject of legal relations and acts as an independent contractor in the market for technical inventory.
Technical accounting rules
The procedure and rules for technical accounting are determined by the Decree of the Government of the Russian Federation of December 4, 2000 No. 921 "On state technical accounting and technical inventory of capital construction projects in the Russian Federation."
Each Bureau of Technical Inventory has its own website, which contains all the necessary regulatory documentation regarding the ongoing activities for technical accounting, indicating the specific types and costs of work.
The basic cost of performing works on technical accounting is determined by the executive bodies of the constituent entities of the Russian Federation, however, each Bureau of Technical Inventory can independently set tariffs for its services. Thus, the cost of work differs depending on the region where the property is located, as well as on the amount of work and the urgency of their implementation.
Frequency of technical accounting
The legislation provides for the frequency of inventory actions - at least once every five years. The primary inventory carried out implies the issuance of a new technical passport for the facility, and the second and subsequent ones - making changes to the passport. Also, after the next inventory, changes are made to the inventory case.
In practice, an unscheduled inventory is carried out when the characteristics of an object change (change in area, redevelopment, reconstruction).
The fact of the implementation of technical accounting is essential for the implementation of real estate transactions. Without registering an object and issuing a cadastral passport, it is impossible to perform any legally significant action with real estate.
Also, in the course of technical accounting, the inventory value of the object is calculated, which is important for tax and accounting purposes.
Accounting for any changes in the characteristics of the object arising in the course of redevelopment, reconstruction, overhaul is also carried out in the course of a technical inventory.
Technical inventory is a unified procedure for taking measurements of real estate objects when drawing up a technical passport. Usually, the main characteristics of the object are measured and analyzed: total area, building area, construction volume, length, depth of occurrence.
In what cases is it carried out
The reasons for the technical inventory may be:
- The owner's desire to receive up-to-date technical information about the property or check it for compliance with existing documents.
- Gasification of facilities.
- The requirement of government agencies to issue a license to carry out certain types of activities.
- The preparation of a package of documents for the approval of the redevelopment of a real estate object also requires a technical inventory.
- Verification of controlling structures.
- Determination of the actual technical parameters (area, volume, length, etc.) for the further introduction of the property into operation after repair, reconstruction or construction.
These cases are the basis for attracting inventory specialists.
The subject of technical inventory can be:
- structures;
- communications;
- platforms;
- building;
- premises;
- buildings;
- unfinished real estate objects, etc.
The list of documents based on the measurement results depends on the type of object. It may include:
a) technical passport;
b) certificate with technical and economic indicators;
c) floor plan, explication, etc.
It is worth noting that the technical inventory can be carried out by engineers with proper qualifications and experience in performing measurements in this area, since such work involves the use of special high-precision instruments (total stations and laser rangefinders).
Prices for technical inventory of real estate in Moscow:
| Type of real estate object | Name of service | Area, sq.m .; length, m | Cost, rub. | Period of execution |
|---|---|---|---|---|
| Building, structure, premises, object of construction in progress | Measurement work in order to determine the actual dimensions of buildings, structures, interiors and building structures with the subsequent formation of a technical report, technical description (preparation of floor plans, explications) | Before 2000 | 15 000 | 7 days |
| From 2000 | From 10 rub / m2 | Depending on the category of complexity and unique characteristics of the object | ||
| Production of floor plans and explications without measuring work (according to the customer's materials) | Up to 200 | 8 000 | From 2 days | |
| 200 to 1000 | 10 000 | |||
| 1000 to 2000 | 15 000 | |||
| 2000 to 3000 | 20 000 | |||
| 3000 to 4000 | 30 000 | |||
| 4000 to 5000 | 40 000 | |||
| More than 5000 | Estimated |
* The cost is indicated for objects located in Moscow. The cost of objects located more than 50 km from the Moscow Ring Road is additionally added 5,000 rubles. for every 50 km. The final cost of the work is calculated after studying the provided documentation and drawing up an estimate.
** The final deadline is calculated depending on the availability of the necessary documentation and the conditions for the production of work.
How we are working:
Question: What is a technical inventory?
Answer: These works are a survey and full-scale measurement of real estate objects in order to determine their dimensions and technical characteristics, such as the total area, building area, construction volume, as well as in the process of conducting a technical inventory, an assessment of the technical condition of structural elements of buildings, premises is carried out, structures, objects of unfinished construction.
Question: What do we get as a result of the technical inventory?
Answer: As a result of the technical inventory, we receive a technical passport, technical report or technical description for the real estate object, which contains basic information and technical characteristics of the object: the year of commissioning, area, volume, etc.
Q: How often is a technical inventory required?
Answer: At present, it is advisable to conduct a technical inventory at least once every 5 years.
Question: Who is authorized to carry out measurement work (technical inventory)?
Answer: To carry out measurement work or technical inventory for the purpose of obtaining documents: a technical passport or technical description provided to the bank, gas service, administration, alcohol market licensing service, etc., at present, a qualified cadastral engineer is authorized.
Question: What is required to conduct a technical inventory?
Answer: To conduct a technical inventory, you need: initial technical and title documents, as well as access to the facility.
Procedure for
Technical inventory is carried out in several stages:
- Collection of source documentation. The list of required documents depends on the type of technical inventory. During the initial inventory, project documentation, cadastral passports are required.
- Measurement of the object by an inventory engineer. Using (if any) as-built drawings, and to eliminate errors and inaccuracies independently prepared schematic plans - outlines, the engineer measures the object according to the rules of technical inventory.
- Production of documents. A technical passport of the object is drawn up, as well as other related documents. The specific composition of the package of documents depends on the type of property.
Types of technical inventory
Technical inventory can be of the following types:
- Primary. It is carried out during the reconstruction or construction of a real estate object. The characteristics of the object are entered in the technical passport, which is the result of the work performed. In the course of the initial technical inventory, a TEP certificate is additionally prepared, which is necessary when obtaining permission to put the facility into operation.
- Planned. Such work is carried out at regular intervals. Typically, a planned technical inventory is performed once every 5 years. No later than this period, the regulatory authorities responsible for the issuance and renewal of licenses shall send a request to provide a technical passport of the facility.
- Unscheduled. It is always carried out when changes are made to the property, most often it is the redevelopment of the property.
Who is performing
Previously given view work was subject to accreditation, which is currently canceled.
Name of organizations entitled to conduct a technical inventory:
- Bureau of Technical Inventory (BTI). Until 2013, it had a monopoly on inventory work. The difference between this bureau is its low customer orientation, long term of work execution and their low quality.
- Since 2013, an alternative has appeared in the form of an opportunity to contact companies that value their reputation and value their customers. The principle of operation of such organizations is similar to the BTI, however, the most comfortable conditions are created for clients.
So, our engineers are ready to explain in detail the principles of conducting a technical inventory, discuss the terms of the contract and adjust them according to the wishes of a particular customer. In addition, we provide support services for obtaining documents in the BTI / JSC "Rostekhinventarizatsiya - Federal BTI".
Technical inventory of real estate objects is a complex of works carried out at the facility, such as taking measurements of the premises, determining the external contours of the building, determining the list of materials used for construction, assessing the structure of the building (load-bearing and curtain walls), etc.
There are two types of technical inventory:
Primary.
Carried out in the following cases:
- When the object is put into operation
- To register an object for technical and cadastral registration
- For communication
Secondary. The term determined by the legislation of the Russian Federation for carrying out a technical inventory of real estate objects is 5 years.
To be carried out:
- When planning or already actually carried out redevelopment
- For mortgage transactions, at the request of the bank
- To conclude a lease agreement
- To check data consistency
Based on the results of the technical inventory, the following types of documents are issued:
- Technical certificate
- Technical description
- Floor plan and explication
Cost of services
| Technical inventory | |||
| Documentation | Terms / Cost (rub) | ||
| 1 p. day | 3 p. of the day | 5 p. days | |
| Apartments / garage boxes / parking spaces | |||
| Technical passport Moscow / Moscow region | 10000 | 7000 | 5000 |
| Floor plan and explication Moscow | 8000 | 5000 | |
| Departure to the facility in the absence of archived data | 2000 | ||
| Commercial real estate | |||
| 1 business day | 5 work. days | 10 business days | |
| from 25000 | from 17000 | from 12000 | |
| Buildings / Structures / Houses | |||
| Datasheet / Floor plan explication(the price depends on the area, the indicated cost applies to objects up to 100 sq.m.) | from 25000 | from 18000 | from 14000 |
| Technical certificate(objects over 600 sq.m.) | Negotiable | ||
* Squares are rounded up to 100 meters upward
* objects with an area exceeding the specified one are calculated individually.
The calculation of the cost of work is made individually after studying the documents provided.
Technical passport (description) of the object
In the course of carrying out work on the technical inventory, it is possible to determine the individual parameters of the object, on the basis of which the technical passport (description) of the real estate object is subsequently drawn up. This document consists of a graphic and technical part and contains the following information about the object:
- Object area
- Appointment
- Number of storeys
- Cadastral number
- Description of the composition and material of walls and floors
- Floor plan
- Explication
- Availability of communications
A technical passport (description) is required for:
- Preparation of a lease agreement;
- Clarification of the market value;
- Receiving loans;
- Insurance registration;
- Inheritance;
- Preparation of expert opinions;
- Redevelopment registration;
- Legalization of illegal buildings;
- Litigation resolution;
- Real estate transfer.
It is this document that fully confirms the fact of the creation of real estate and its compliance with existing standards.
Floor plan and object explication
They are integral parts of the technical passport (description), but can also be presented as separately valid documents.
An explication and a floor plan are simply necessary for the transfer of ownership, redemption, sale, donation of real estate, which not only simplifies the transaction process, but also allows you to determine their best estimate. A well-executed document excludes all possible risks when carrying out any transaction with real estate.
BTI Company provides services for technical inventory of real estate objects of any complexity.
We work for the result and quality, and an affordable pricing policy once again proves our self-sufficiency and readiness to perform any cadastral services.